UN job, Vacancies Administrative Assistant

UNITED NATIONS RELIEF AND WORKS AGENCY

FOR PALESTINE REFUGEES IN THE NEAR EAST

UNRWA Do you have the dedication, skills, knowledge and experience to help us improve the life of Palestine refugees? The United Nations Relief and Works Agency offers challenging opportunities for professionals interested working in a results-driven and diverse environment. If you are then we would like to hear from you. UNRWA is the United Nations agency responsible for the protection, care and human development of a population of some 4.6 million Palestine refugees living in the Gaza Strip, the West Bank, Jordan, Lebanon, and the Syrian Arab Republic. The Agency is committed to assisting Palestine refugees in maintaining a decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of human rights, and leading a long and healthy life. UNRWA is by far the largest UN operation in the Middle East with over 29,000 staff. Most of the staff members are refugees themselves, working directly to benefit their communities – as teachers, doctors, nurses or social workers. 


Administrative Assistant
Location
Gaza Field
Type of Appointment
Limited Duration Contract
Deadline for Application
27 February 2013
Vacancy Announcement Number
01-02-2013
Grade
Band D
Department/Division
Health- Group Medical Insurance Project

MAIN RESPONSIBILITIES In accordance with established Agency policy and procedures, the ideal candidate:
 Receives the applications submitted for GMI reimbursement and checks eligibility, completeness, proper documentation and referral of Senior Medical Officer (SMO).
 Checks membership of staff in the GMIP scheme and records applications into the database established for this purpose.
 Maintains and updates the database and other GMIP records and files.
 Provides information and answers queries of SMOs, and Medical Approval Committee (MAC) concerning the submitted applications.
 Attends Medical Approval Committee meetings.
 Answers queries of staff and updates them on the status/progress of their applications
 Coordinates with the MoH medical stores and UNRWA’s central pharmacy on the availability of medications and keeps and updated list thereof.
 Prepares payment requests based on of approved applications for the signature of Head Field Human Resources Office.
 Prepares statistics and progress reports of received, approved, rejected applications and payments processed.
 Review the used forms and suggests amendments if necessary.
 Performs such other duties as may be assigned.
PERSONAL & PROFESSIONAL COMPETENCIES
 A post secondary course of at least 2 years duration in Medical Secretary, Hospital Administration or related filed.
 Minimum of 2 years experience in administering health insurance, medical supplies or related discipline.
 Good command of English and Arabic.
 Proven Communication Skills.
 Ability to operate standard Microsoft Office applications (Word, Excel, Access)
 Ability to work under pressure and for long hours.


CONDITIONS OF SERVICE

 Basic Salary: Monthly basic salary $864.40; plus a currency adjustment factor (current rate 13%).
 Contract Duration: Six months. Extension is subject to continued need, availability of funds and satisfactory service.
 Other conditions of service and benefits may apply.
 A regular staff member can apply to this LDC post but will not be allowed to assume such post through secondment as he/she needs to leave his/her current post to accept LDC appointment.
EQUIVALENCY Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered ASSESSMENT METHOD
Qualified candidates will be required to undergo tests and a competency based interview. To learn more about positive and negative indicators of professional behaviours within the UN competencies, you may review the UN Competency Development – A Practical Guide
GENERAL INFORMATION UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking working environment. 

Where there are two or more equally qualified candidates, selection preference will normally be given to internal candidates, Palestine Refugees and candidates of the under-represented gender. An internal candidate with a temporary-indefinite or fixed-term appointment selected for this post will retain his/her current contractual status and entitlements in accordance with current letter of appointment and applicable Area Staff Rules. With their prior agreement, candidates who are approved as suitable for appointment but are not the selected candidate for this vacancy, will be placed on the Agency’s roster of pre-approved candidates for a period of up to one year, and may be considered for future vacancies in the same position. The Agency maintains the discretion to fill future vacancies for this position from the roster without re-advertising the vacancy.
HOW TO APPLY
If you have got the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestine refugees, then register on http://jobs.unrwa.ps by creating a personal profile and completing the UNRWA Personal History Form. Only applications received through this website will be considered. Please note that UNRWA only accepts degrees from accredited educational institutions. Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the post. Due to a high volume of applications received, only short-listed applicants will be contacted. The United Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern itself with information on bank accounts.
6 February 2013

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