United Nations Job vacancies, Administrative Officer

Job Title: United Nations Job vacancies, Administrative Officer

Department / Office: Department of Management

Duty Station: NEW YORK
Posting Period: 8 January 2013-9 March 2013





United Nations Job vacancies, Administrative Officer
Org. Setting and Reporting



This position is located in the Office of the Under-Secretary-General for Management (OUSG / DM). Within delegated authority, and under the guidance of the Principal Officer, the Administrative Officer will be responsible for the following duties:




United Nations Job vacancies, Administrative Officer

Responsibilities



- Provide support and assistance to the Principal Office in coordinating the departmental activities;

- Assist the Principal Officer in the preparation and follow-up of meetings requiring the personal presence of the Under-Secretary-General. In this regard, organizes and prepares written outputs, eg background papers, briefing notes and talking points;

- Produce reports for management as well as contributes to and coordinates reports to the intergovernmental bodies such as the Advisory Committee for Administrative and Budgetary Questions (ACABQ), the Committee for Programme and Coordination (CPC) and the General Assembly, and other policy-making organs, as appropriate;

- Review policy documents, including the review and analysis of issues, precedence and consistency with other policy / legislative documents, and coordinate and facilitate feedback and clearance of such documents;

- Research, analyze and present information gathered from diverse sources.

- In collaboration with relevant Offices and Departments, plan special events such as Town Hall meetings and workshops, and coordinate preparation of talking points, background notes, Q & A, logistical arrangements.


United Nations Job vacancies, Administrative Officer

(Human Resource Management)

- Initiate and coordinate actions covering the entire span of human resource activities in the Office of the Under-Secretary-General, eg recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc. ensuring consistency in the application of United Nations rules and procedures;

- Review and evaluate requests for designation, and in coordination with the relevant offices, make recommendations to the Under-Secretary-General;


- Supervise a staff team and provides expert guidance to others on human resource administration and management information issues and practices;

- Represent the Department / Unit at Departmental Panels and appointment bodies;

- Review post incumbency reports for purposes of vacancy management and staffing table control;

- Lead, oversee and coordinate the preparation and implementation of the work program to ensure compatibility with work priorities and objectives.


United Nations Job vacancies, Administrative Officer

(General Administration)

- Implement and monitor support services, including procurement of supplies and services; transport, travel and traffic, communications, engineering and information technology support; and provision of local utilities and service requirements.

- Supervise a staff team and / or provide advice to others on human resource administration and management information issues and practices to colleagues.

- Provide expert guidance and leadership to more junior staff.

- Perform other related duties as required, eg, reviews of Secretariat offices and departments at headquarters / missions, operational travel programme, adequacy of departmental space requirements, and technology requirements.




United Nations Job vacancies, Administrative Officer

Competencies



Professionalism: Knowledge of administrative and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation or women and men in all areas of work.


United Nations Job vacancies, Administrative Officer

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.


United Nations Job vacancies, Administrative Officer

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients 'point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.




United Nations Job vacancies, Administrative Officer

Education



Advanced university degree preferably in one or more of the following disciplines: social sciences, business or public administration, management, or a related field. A first level university degree with relevant combination of academic qualification and experience may be accepted in lieu of the advanced university degree.



United Nations Job vacancies, Administrative Officer

Work Experience



A minimum of seven years of progressively responsible experience in administration, project or programme management, human resources management, or related area. Experience in the application of United Nations administrative rules and regulations is required. Experience in intra-and inter-departmental coordination in an international organisation, specifically in the Office of Under-Secretary-General/Assistant Secretary-General, is highly desirable. Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United Nations.



United Nations Job vacancies, Administrative Officer

Languages



English and French are the working languages ​​of the United Nations Secretariat. For this post advertised, fluency in oral and written English is required. Knowledge of French is desirable.


United Nations Job vacancies, Administrative Officer

Assessment Method



Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

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